TargetCW - Corporate

Office Admin Support

Job Locations US-CA-Mountain View
Job ID 2021-7163
Category
Administrative/Clerical
Type
Contract

Overview

Office Admin Support (onsite)

Mountain View, CA 94040

$25hr (Weekly pay)

3 month contract (Great potential for extension or permanent)

Benefits: Medical/Dental/Vision

 

Our client is a platform for products that help improve the lives and health of women. They are mission-driven team of experienced inventors, mothers, and fathers dedicated to making a difference in women’s lives. They are building a brand rooted in innovation, freedom and belonging!

 

Job Overview:

As an Office Administrator you will be the go-to for our engaged, innovative, and mission-driven team. You will join forces with People team and IT team to ensure the office remains running smoothly, is organized, and that everyone has what they need to be successful in their roles. As the team prepares to return to the office in a greater capacity and envision a new hybrid working landscape, there are exciting opportunities to evolve in workspaces and create an environment that cultivates connection and collaboration among our staff. This is a great position for a motivated and service-oriented professional who enjoys wearing many hats and has a growth mindset. Excellent opportunity for long-term potential with the right individual!

 

Responsibilities:

  • Interface with visitors and all levels of staff in a professional and considerate manner
  • Listen to the needs of our people through formal meetings and informal conversations
  • Manage projects and solve problems resourcefully while handling frequently shifting priorities
  • Partner with the People team and IT team internally, as well as with design and construction teams externally, to prepare the office for the return of staff
  • Manage conference room booking, employee seating arrangements, and office furniture needs
  • Support the onboarding/offboarding processes for new and departing employees
  • Manage swag inventory and provide welcome package to new hires
  • Manage the front desk as needed. Enhance the energy and connection of employees
  • Organize and support company events and activities, both virtually and in-person
  • Work collaboratively and cross-functionally on engagement related projects
  • Take pride in the appearance of the office and make it welcoming for our employees and guests
  • Ensure COVID-related safety measures are in place
  • Maintain adequately stocked kitchen, office supplies, restock paper and copy machine products, and general upkeep of office equipment
  • Place food and beverage orders for onsite and offsite events
  • Manage shipping and receiving for the office; generate shipping labels; retrieve, sort, and distribute incoming mail
  • Organize and manage storage spaces
  • Assist with and supervise the execution of facility improvement projects including furniture modifications and setups
  • Communicate with building management for any facilities needs
  • Respond to building emergencies as needed

 

 

Requirements:

  • 2-5yrs Office Administration and/or Front Desk experience
  • Requires excellent ability to work independently solve problems, set priorities, and be resourceful with minimal direction or guidance
  • Experience with Google Suite and Slack chat or similar chat communication. Ability learn new systems easily and excited to learn
  • Experience greeting visitors and staff
  • Previous experience supporting office staff and interacting virtually and in-person
  • Experience with managing projects and organize and support company events and activities from start to finish is a plus
  • Must be a self-starter and ability to take initiative
  • Ability to place lunch orders, set-up manage conference room booking and meetings
  • Experience with opening mail, accepting delivery packages and ordering supplies
  • Maintain adequately stocked kitchen, office supplies, restock paper and copy machine products, and general upkeep of office equipment
  • Ability to bring energy, enthusiasm, and a positive attitude to the job
  • Ability to lift 15-20 pounds
  • Willingness to learn, be flexible, and play an essential role in an exciting and growing company

​​​​​TCWGlobal is an equal opportunity employer. We do not discriminate based on age, ethnicity, gender, nationality, religious belief, or sexual orientation.

 

Please sent your resume. Thank you!

Options

Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
Share on your newsfeed